TASK |
DEADLINE DATE |
NOTES |
| Online Exhibitor Listing (including supplementary brands) | 22nd October and ongoing | After this date entries will still be published subject to a delay (copy approval) |
| Classified Products List- categories that your products fall into | 22nd October and ongoing | |
| MANDATORY Exhibitor Risk Assessment and Health & Safety declaration (for show open period) | 8th November | ALL Exhibitors need to complete this documentation to be permitted access on site |
| Registering Stand Staff | 8th January 2025 (badges posted to UK Exhibitors only) | Any stand staff registered after this date will need to use their e-badge to scan on site |
TOY FAIR 2025 QUICK REFERENCE DEADLINE CHECKLIST
FOR ALL EXHIBITORS
MANDATORY FOR CONTRACTORS OF ALL SELF-BUILD STANDS
TASK |
DEADLINE DATE |
|
| Risk Assessment/Method Statement/CPP | 5th November | |
| DRAFT stand plan designs | 5th November | |
| FINAL stand plan designs | 5th December |
OPTIONAL EXTRAS
(NB: Any orders after these deadline dates may not be possible and may be subject to surcharges)
TASK |
DEADLINE DATE |
|
| Stand Security – G4S | 8th December 2024 | |
| Rigging – Outback | 1st January 2025, any orders within 2 weeks of the show will have a 20% surcharge | |
| IT & Communications – E-Force | TBC | |
| Graphics – GES | 20th December 2024 | |
| Electrics & Lighting – GES | 20th December 2024 | |
| Shell Scheme Extras – GES | 20th December 2024 | |
| Furniture – GES | 20th December 2024 | |
| Logistics – DSV | 3rd January 2025 | |
| Catering- Host Olympia | Book and pay by 14th January 2025 before 10% surcharge | |
| Compressed Air, Water and Waste – ATD | 11th January 2025 | |
| Show Offers | 7th January 2025 | |
| Visitor Scanners – Reftech | TBC | |
| AV- Aztec | 7th Jan 2025 for 20% discounted rate, normal rates after this date | |
| Furniture – Xpect Furniture | Ongoing | |
| Booking in vehicles for (un)loading | Ongoing | |
| Sponsorship Opportunities – Toy Fair team | Ongoing | |
| Stand Cleaning – Olympia Facilities Department | Ongoing | |
| Accommodation/Travel – Event Express | Ongoing | |
| Photography | Ongoing | |
| Temp Staff – BOND associates | Ongoing | |
| Temp staff – REGO | Ongoing | |
| Flowers – Oldacre | 7th January 2025 for 15% discounted rate, normal rate after this date | |
| Carpet – GES | 20th December 2024 | |
